Human Resources & Accounting Coordinator

Position Summary

The Human Resources & Accounting Coordinator supports both HR and accounting functions for a growing manufacturing and technology company. This role is evenly split between employee support and day-to-day accounting activities.

The position is responsible for HR administration including onboarding, benefits, payroll coordination, recruiting support, employee records, and HR compliance within a PEO environment. The role also supports accounting operations including accounts payable, accounts receivable, invoicing, collections, banking administration, and general financial administration.

The ideal candidate is organized, detail-oriented, professional, and comfortable handling confidential information in a fast-paced small company environment.

Key Responsibilities

Human Resources Responsibilities

• Serve as the main HR contact and coordinate with the company’s PEO partner
• Assist with employee onboarding and offboarding
• Maintain employee files, records, and HR documentation
• Support payroll processing and timekeeping administration
• Help employees with benefits enrollment and questions
• Coordinate open enrollment activities
• Support recruiting efforts including job postings and interview scheduling
• Track training, performance reviews, and compliance requirements
• Assist with employee communications and engagement activities
• Maintain HR policies, handbook acknowledgements, and required postings
• Support employee relations matters while maintaining confidentiality

Accounting Responsibilities

• Process accounts payable invoices and maintain vendor records
• Generate customer invoices and support accounts receivable activities
• Assist with collections follow-up and monitor aging reports
• Support day-to-day banking administration activities including online banking transactions, payment processing, cash receipt coordination, credit card administration, expense report reconciliation, and maintenance of banking documentation
• Support payroll-related accounting activities
• Assist with month-end close and financial record accuracy
• Maintain organized accounting documentation and files
• Support purchasing administration and basic reporting activities

Administrative Support

• Provide general office and administrative support
• Assist with special projects and cross-functional coordination
• Help improve internal administrative and operational processes

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 3–5+ years of HR, payroll, office administration, or accounting experience preferred
• Experience working with a PEO environment preferred
• Knowledge of payroll, benefits administration, HR compliance, accounts payable and accounts receivable processes, accounting administration, and day-to-day banking administration activities preferred
• Experience in a small company or manufacturing environment preferred
• Strong organizational, communication, and multitasking skills
• High attention to detail and confidentiality
• Proficient in Microsoft Office, especially Excel
• Experience with HRIS, payroll, and accounting software systems

Desired Attributes

• Self-motivated and dependable
• Professional and service-oriented
• Comfortable in a fast-paced, hands-on environment
• Strong problem-solving and process improvement mindset
• Able to work effectively with employees across all departments

Reporting Structure

• HR responsibilities report to company leadership
• Accounting responsibilities report to the VP of Finance
• No direct reports

Work Environment

This position works closely with office, engineering, operations, and production teams in a professional manufacturing environment. The role supports daily business operations across both HR and accounting functions.